Montana On-line job application process

Completing the On-line Application

Welcome

  1. Under Your ePass Services, click on State Job Application.
  2. For first-time applicants, click on the Add/modify Employment Applications.
  3. Returning applicants should choose the link that correlates to the task they would like to complete.

Personal Data

  1. Fill in all required fields. Required fields are marked with red asterisks.
  2. Application Name field is for your reference when returning to your application page. You may have up to three versions of your employment application in order to emphasize different aspects of your experience.
  3. If you leave a required field empty, you will be asked to fill it in when you attempt to continue to the next form. The message at the bottom of the form will identify the missing item or items.
  4. The form extends below the bottom of the screen.
  5. You will need to scroll down to the bottom of the form to request the Veterans’ Public Employment Preference or the Persons with Disabilities Public Employment Preference.
  6. If you claim a preference by clicking on the button to the left of “yes”, the form will extend and allow you to choose your preference. Read all of the choices carefully.
    NOTE: If you claim Employment Preference, you must choose the type of preference below AND indicate which document you will provide to validate the claim. Applicants claiming a preference must mail, fax or email the selected document to the hiring agency no later than the closing date. The agency contact information is located in the job listing.
  7. When complete, click the Continue button

Progress Bar

  1. The progress bar only identifies where you are in the process.
  2. You cannot use the bar to move between elements of the process.
  3. Movement through the process is controlled by three buttons found at the bottom of each section
    • Back – takes you back to the previous element.
    • Menu – asks if you want to save your work so far then takes you to a menu that allows you to apply for an open job, edit an existing application, or review the open job listings.
    • Continue – takes you to the next page of the Application and your work is saved.

Higher Ed

  1. You can enter as many schools as you need by filling in the data for the first school and then selecting the Additional Education button at the bottom right of the form.
  2. When you have completed all of your entries, you can click on the Continue button at the bottom of the form to move on to the next page of the application.
  3. If you have no higher education, leave the form blank and click on the Continue to button at the bottom of the form.

Training Courses

  1. You can enter as many training courses as you need by filling in the data for the first course and then selecting the Add Training Courses button at the bottom right of the form.
    • TIP: - If you have significant training, only enter the training that pertains to the requirement(s) of the job you are considering.
  2. When you have completed all of your entries, you can click on the Continue to button at the bottom of the form to move on to the next page of the application.
  3. If you have no training, leave the form blank and click on the Continue to button at the bottom of the form.

Professional Licenses

  1. You can enter as many licenses as you need by filling in the data for the license and then selecting the Add Professional License button at the bottom right of the form.
  2. When you have completed all of your entries, you can click on the Continue to button at the bottom of the form to move on to the next page of the application.
  3. If you have no licenses, leave the form blank and click on the Continue to button at the bottom of the form.

Special Skills

  1. List your special skills in the dialogue box.
    • TIP: - Not all skills are acquired at work. They can come from hobbies, volunteer experiences, and many other sources. When considering the skills required for the position, remember they may have come from a source other than your work experience.
  2. When you have listed all your skills, you can click on the Continue to button at the bottom of the form to move on to the next page of the application.
  3. If you have no skills to add, leave the form blank and click on the Continue to button at the bottom of the form.

Work Experience

  1. Enter your work experience beginning with your current (or most recent) job.
    NOTE: Your network provider may time you out if you take too long entering your experience. You may want to compile your experience in word-processing, then cut and paste into the experience page.
    • TIP - As you describe that job, consider and emphasize the experiences, knowledge, skills, and abilities that pertain to the job you are considering. A good question to ask is “What in this job qualifies me for the new position?”
    • TIP - You may want to explain any gaps in your employment history.
    • TIP - If you have extensive work experience, emphasize the job or jobs you have held that provide experience, knowledge, skills, or abilities that pertain directly to the position you are considering.
  2. You can enter as many jobs as you need by filling in the data and then selecting the Add Work Experience button at the bottom right of the form.
  3. When you have completed all of your entries, you can click on the Continue to button at the bottom of the form to move on to the next page of the application.
  4. If you have no work experience, leave the form blank and click on the Continue to button at the bottom of the form.

Confirmation

  1. When you have successfully completed the application process, the Confirmation page will appear.
  2. Please note: Next, you must submit your application in order to apply for a job. At this point, your application is complete but it has not been submitted.

Submit your Application


Apply for Job or Complete Un-submitted Application

  1. Click on Apply for Job or Complete Un-submitted Application
  2. Select the position you would like to apply for by
    • Clicking Edit on a Pending Application or
    • Entering the Listing Number and click Find or
    • Click on View Job Listings and find the position you are looking for and click on Apply On-Line
  3. Select the application you would like to submit.
    • TIP - You MUST check the box Edit/Review Application Version Before Submitting if you want to review your application prior to submission.
  4. Click on Continue.
  5. If there is additional information required for the application process – please see instructions below

Additional Information Required

Any additional information required for the job will be listed on this page. If it is not listed, it is not required. The instructions below describe all the possibilities.

Supplemental Questions

Click on the Supplemental Questions link. When finished, click Save & Continue.
  1. TIP - Read and answer all Supplemental Questions in their entirety. Be specific and complete with your answers.
  2. TIP - Your network provider may time you out if you take too long entering your responses to supplemental questions. You may want to compile your responses in a word processor and paste them into the supplemental response page.

Cover Letter

Indicate how you will submit your cover letter.

  1. Mail In – the contact information to send the cover letter can be found on the job listing detail under State Agency.
  2. Upload File – A brows box will open. Click Browse, locate your document and attach your letter to the electronic application by clicking Upload. A Replace File button will appear once you have successfully uploaded the cover letter.
    • TIP – You can only upload ONE file. So, if you have more than one document, you will need to combine them all into one document before uploading.
    • TIP – If you want to replace the file with another file, click the Replace File button and upload a new document.
  3. Enter Text - A text box will open. You may type in your cover letter here and then click Save. An Edit Text button will appear once you have successfully saved your cover letter.
    • TIP – There is no spell-check option, so watch your spelling.
    • TIP – Use the formatting bar at the top as needed.

Resume

Indicate how you will submit your resume.

  1. Mail In – the contact information to send the resume can be found on the job listing detail under State Agency.
  2. Upload File – A brows box will open. Click Browse, locate your document and attach your letter to the electronic application by clicking Upload. A Replace File button will appear once you have successfully uploaded the resume.
    • TIP – You can only upload ONE file. So, if you have more than one document, you will need to combine them all into one document before uploading.
    • TIP – If you want to replace the file with another file, click the Replace File button and upload a new document.
  3. Enter Text - A text box will open. You may type in your resume information here and then click Save. An Edit Text button will appear once you have successfully saved your cover resume.
    • TIP – There is no spell-check option, so watch your spelling.
    • TIP – Use the formatting bar at the top as needed.

Transcripts

Indicate how you will submit your transcripts.

  1. Mail In – the contact information to send the transcripts can be found on the job listing detail under State Agency.
  2. Upload File – A brows box will open. Click Browse, locate your document and attach your letter to the electronic application by clicking Upload. A Replace File button will appear once you have successfully uploaded the transcript.
    • TIP – You can only upload ONE file. So, if you have more than one document, you will need to combine them all into one document before uploading.
    • TIP – If you want to replace the file with another file, click the Replace File button and upload a new document.
  3. Enter Text – If you cannot upload your transcripts, please explain the reason here. For example, if you have requested a copy form the college but have not received them yet or if you will not be submitting transcripts and would like the agency to consider work experience in lieu of education.

    A text box will open. You may type in your explanation here and then click Save. An Edit Text button will appear once you have successfully saved your transcript explanation.
    • TIP – There is no spell-check option, so watch your spelling.
    • TIP – Use the formatting bar at the top as needed.

Submission

Indicate how you will submit your transcripts.

  1. Answer the brief survey by clicking the appropriate boxes.
  2. You may preview and print your application by clicking on the Preview your Application before submitting it for this position (see the eye in front of the link). If you want to edit your application, click on the Back button and then on the Menu button at the bottom of the form. This will take you to the main menu. Once you have edited you application, click on the Apply for Job or Complete Un-submitted Application. The job for which you are applying will be under Pending Applications. Click on the Edit button after the job title to finish applying for your job.
  3. If you are ready to submit your application, read the Verification paragraph and click I Agree.
  4. Click Submit.
  5. Print the Confirmation page for your records.